Reports to: Development Manager
Status: Full time, exempt
Hours: Monday to Friday, 9:00 am – 5:00 pm, plus necessary additional hours including some mandatory nights and weekends.
Supervises: Interns and volunteers as needed.
- In collaboration with the Development team, manage all Special Events, from concept through completion, including the annual gala, Family Benefits, special fundraisers, stewardship events, and exhibition openings.
- Develop and manage each event’s unique budget and time line.
- Oversee event details including décor, AV, trafficking print materials through the design and print process, catering, entertainment, transportation, venue, guest list management, management of VIP guests, equipment rental, etc.
- Maximize revenue for each fundraising event.
- Negotiate vendor contracts for all events.
- Provide pre-and post-event financial reports to leadership.
- Function as main liaison for all event Co-Chairs, Committees, outside vendors, internal colleagues, and volunteers; create, prepare and distribute meeting minutes and actions.
- At each event, be on hand to proactively manage any issues that arise in a professional manner and serve as the point person in charge of managing all event logistics.
- Ensure compliance with insurance, legal and safely requirements.
- Generate corporate event sponsorships and assist with and coordinate all auction donations for events.
- With Director of Marketing, implement a strategic and dynamic marketing plan for all events geared to diverse audiences; write all marketing copy for both print and digital event promotions.
- Propose new ideas to broaden fund raising opportunities to diverse audiences through special events.
- Working closely with leadership, provide input on stewardship and cultivation opportunities.
- Work collaboratively with colleagues throughout the Museum, including Trustees and other volunteers.
- Manage multiple projects simultaneously; provide volunteer coordination and direction, and recognition for all special events, in coordination with the Volunteer Manager.
- Coordinate production and distribution of all acknowledgment letters for donors/sponsors and participants to all events in a timely manner
- Ability to adapt quickly to changing exhibition/event schedules.
- A successful and enthusiastic event planner with a proven record of overseeing events from conception through to completion. At least three years of special events management experience preferred.
- Ability to work evenings and weekends as required for all events.
- Bachelor’s degree from an accredited institution.
- Special event budget management experience for large scale events essential.
- Excellent time management and communication skills.
- Outstanding client/donor service skills essential and a team player approach to work with a diverse group of individuals, including donors and vendors.
- Extensive experience managing volunteers of all levels.
- Excellent problem solving skills needed.
- Excellent written and oral interpersonal skills with a high degree of professionalism necessary; attention to detail imperative; high energy, flexibility, discretion and sound judgment required.
- Proficient use of Microsoft Office, database experience with mail merges; Altru and/or Raiser’s Edge, Constant Contact, and Social Tables experience preferred, in addition to on-line auction platforms.
Resume and cover letter to: firstname.lastname@example.org. No phone calls, please.
Seasonal, full-time position. Applications accepted starting December 2018.
13 weeks beginning early June through early September, 2019
35 hours per week, 10:00 AM – 6:00 PM (one-hour unpaid lunch break), Tuesday – Sunday, with flex day off. Must work weekends, July 4, and Labor Day Monday. There may be times, especially at the beginning and end of term, that fall outside the Tues. – Sun. schedule.
Position and Responsibilities:
The Naturalists for the Bruce Museum Seaside Center at Greenwich Point Park are responsible for the operation and care of the building and marine touch tanks, under the supervision of Museum staff and in cooperation with the Town of Greenwich. The Naturalists are responsible for the development, implementation, staffing and evaluation of educational programs at the Seaside Center as well as the supervision of interns, volunteers and the general public.
The position requires a high degree of independence, managing the public and groups of all ages, working in a marine environment, being able to operate a vehicle, and dealing with facilities that are unequipped to accommodate the physically challenged.
The position reports to Seaside Center Manager Kate Dzikiewicz, (and other museum staff as appropriate, e.g. manager of School/ Community Partnerships, Volunteer Program Manager, Exhibitions Design, Curator of Science, Finance or Facilities Maintenance). Comp/flex-time, as approved by supervisor.
Illustrative Examples of Work:
- Oversees the operation of the Seaside Center as part of a two-person team.
- Responsible for the supervision and scheduling of interns and volunteers in cooperation with Volunteer Manager.
- Monitors budgets under supervision of Museum staff.
- Keeps accurate records on Seaside Center attendance and volunteer hours.
- Files weekly reports as well as a season-end report to the Seaside Center Manager with attendance figures, volunteer hours, daily activities, building maintenance, etc.
- Coordinates activities and building maintenance with the appropriate Town of Greenwich officials through appropriate Museum staff, including beach access for interns, volunteers and special groups.
- Schedules and organizes groups in coordination with the Bruce Museum Seaside Center Manager.
- Develops and executes education programs for general visitors, group visits, and special public programs (i.e. nature walks, seining activities, workshops, crafts, etc.).
- Trains, schedules and evaluates interns and volunteers.
- Maintains saltwater aquaria and responsible for the care and feeding of marine life.
- Maintains daily cleanliness of Seaside Center facility.
Required Knowledge, Skills and Traits:
- Demonstrated management skills.
- Teaching experience.
- Knowledge of marine life and environmental science and ability to handle natural history collection objects in accordance with general museum practices.
- Knowledge of informal and museum/naturalist education methods.
- Excellent verbal and written communication skills.
- Computer literate.
- Familiarity with general office procedures.
- Current driver’s license.
- US citizens only, local resident, a plus.
Recommended Education and Experience:
Bachelor’s degree in science, education, museum studies or related field.
Ability to work with children and adults of all ages.
Knowledge of marine and terrestrial ecosystems
Compensation: $ 12 - 14/hour, dependent on experience.
Send resume and cover letter to: Seaside Center Manager Kate Dzikiewicz, KDzikiewicz@brucemuseum.org