Commitment to Diversity, Equity, Access, and Inclusion:
The Bruce Museum shall be governed and administered in a manner welcoming to all who promote its Mission and Vision. In all its dealings, the Bruce Museum shall not discriminate against any individual or group for reasons of race, color, religion, sex, gender identity, gender expression, age, ethnicity, national origin, marital status, sexual orientation, economic status, disability, or any category protected by state or federal law.
Accounts Payable Representative, Part-time
The Accounts Payable (A/P) Representative reports to the Accounting Manager and is responsible for a variety of bookkeeping duties in the Finance Department supporting the Accounting Manager in the management of the organization’s general accounting functions including accounts payable and recording financial transactions.
We are offering:
- Competitive pay $20-25/hour commensurate with experience
- Flexible schedules: 12-20 hours per week; 3-4 days per week
- Opportunity to learn and progress
- Friendly and collaborative team environment
- Handling invoices and A/P check requests
- Review and process invoices, ensuring proper job costing, verification, and approvals
- Process invoices and enter transactions into General Ledger
- Review, reconcile, and post electronic payments and cash receipts
- Perform various bookkeeping tasks as well as clerical tasks such as data entry, filing, scanning documents into computer systems, and other administrative tasks
- Maintain and file all invoices and other financial records
- Special projects as needed for the Finance Department
- Associate’s or bachelor’s degree in accounting or finance or equivalent work experience
- 2+ years’ experience in accounts payable and accounting
- Proficiency in Microsoft Excel
- Experience working with financial systems; Blackbaud Financial Edge and Altru a plus
- High level of attention to detail, accuracy, and strong communications
- Strong analytical skills
- Ability to work independently and in a team environment
- Ability to manage multiple tasks
Apply with cover letter and resume to firstname.lastname@example.org with AP in the subject line; or Fax to (203) 869-0963.
Associate Director of Development
The Bruce Museum is seeking a FT Associate Director of Development to join its growing team during an exciting time of transition. The Associate Director of Development is an integral part of the Development Team and will be responsible for the daily management of the department. This position oversees coordination of all fundraising activities, oversight and management of the database, and the departmental calendar. The Associate Director reports to the Director of Development and manages the Development Assistant and the Membership/Annual Fund Manager. Candidates possess ability to build team consensus across departments, and cultivate throughout the community support of the Museum’s Mission.
- Together with the Director of Development, oversee coordination of fundraising activities.
- Process financial reports and produce supporting material as needed for all Museum fundraising initiatives; liaison to Finance Department to ensure accurate recordkeeping.
- Assist Director of Development and Membership/Annual Fund Manager with coordination and strategy for membership and annual gifts.
- Research annual giving prospects using a variety of development practices.
- With the Director of Development, oversee the design, preparation, production, and delivery of all departmental direct mail solicitation pieces.
- With the Director of Development, create, develop, track, and follow up on capital campaign proposals.
- Work independently to cultivate potential and existing donors.
- Manage special council member activities in partnership with volunteer chairs.
- Oversee weekly review of received contributions, coordinating acknowledgements, cultivation opportunities, and identification of new prospects.
- Collaborate with donors of all levels, including Trustees, corporate partners, members.
- Bachelor’s Degree
- 5-7+ years of museum or other non-profit experience working with a broad range of donors
- Fundraising and special event organization experience
- Database management skills; Altru experience preferred
- Financial acumen
- Impeccable discretion
- Adaptable and collaborative
- Set priorities, research, problem solve, and make independent decisions
- Ability to multi-task, possessing strong organizational, planning, and follow-through skills.
- Excellent and effective written and verbal communication and presentation skills
- Able to work the occasional weekends/evenings
Compensation: $70-95k commensurate with experience.
The Museum offers a comprehensive benefits package which includes: 401k; life, medical, dental insurances; commuter benefits; PTO includes vacation, personal, holidays, and sick leave; membership in the Bruce Museum and reciprocal access to fellow institutions; AAM & NEMA memberships.
Submit a cover letter and resume to email@example.com with subject line Associate Director.
The Bruce Museum is seeking a Collections Manager to oversee care of the permanent collection, implement standard museum best practices for collection records, oversee the work of Collections Associate(s), intern(s), and/or volunteer(s), and respond to public inquiries about collection objects.
- Oversee Care of the Permanent Collection
Supervise the return and rehousing of the collections from temporary offsite storage into new collections storage areas. Implement standard museum best practices for the storage, movement, and display of the permanent collection to ensure its long-term safety, security, and preservation. Contribute to the management of the department budget relating to collection conservation, photography, and offsite storage. Assist curator(s) and registrar(s) with preparation of permanent collection objects for Bruce Museum installations and outgoing loans.
- Implement Standard Museum Best Practices for Collection Records
Manage the collections management software including maintaining the collections catalog, assisting curatorial staff with research and documentation of collection objects, and ensuring compliance with international, federal, and state regulations. Develop a keen knowledge of, and establish strict adherence to, the Bruce Museum Collections Management Policy. Process and catalog new acquisitions and attend quarterly Collections Committee meetings. Create and maintain accession and deaccession files including letters of acceptance/refusal, signed Deeds of Gifts, and tax forms from donors for works donated to the Museum.
Train and supervise collection associate(s) or contract/temporary staff, fellows, interns, and volunteers on collection protocols and oversee collections database projects.
- Public Role
Respond to public inquiries and requests for information about permanent collection objects and images. Manage access to collections for research, exhibition, or loan purposes by visiting scholars and the public.
Recommended Education and Experience
- Education: Bachelor’s Degree in Art, Art History, Science, Anthropology, or related field; Master’s Degree in Museum Studies or a related field preferred. A demonstrated track record may be considered as an alternative to a higher degree.
- Professional Experience: A minimum of five years previous collections management experience with evidence of responsibility for a diverse museum collection plus knowledge of current museum standards and best practices.
- Considerable experience working with collections management databases; experience migrating collections data or overseeing collections storage movement projects preferred.
- Demonstrated problem-solving and organizational skills capable of handling multiple simultaneous projects.
- Excellent communication skills; highly organized and detail-oriented; strong interpersonal skills with the ability to work independently and collaborate with staff in a fast-paced and collaborative environment.
- Experience handling artwork and museum objects.
Annual compensation $65,000 - $75,000, commensurate with experience.
Submit a cover letter, CV, and the names and contact information for three professional references to firstname.lastname@example.org with the subject line Collections Manager.
Museum Protection Officer
The Museum Protection Officer maintains a safe and secure environment for visitors and employees by patrolling and monitoring the Museum premises and personnel. The Officer safeguards Museum objects from harm and damage.
- Protects the Museum’s assets from theft, assault, fire, and other safety issues
- Contributes to the success of the Museum Protection Team by addressing any and all concerns that promote the general well-being of visitors and staff
- Provides excellent customer service in regularly interacting with public and visitors to enhance their experience at the museum
- Secures premises and personnel by patrolling property; monitoring surveillance equipment; inspecting buildings, equipment, and access points; permitting entry
- Obtains help by sounding alarms and performs duties as a member of the fire brigade
- Prevents losses and damage by reporting irregularities; informing violators of policy and procedures; with decorum removes trespassers from premises
- Controls traffic by directing drivers, ensuring the safety of school busses and passengers
- Completes reports recording observations, information, occurrences, and surveillance activities; interviewing witnesses; obtaining signatures
- Maintains environmental integrity by monitoring building equipment controls and alerting supervisor of discrepancies
- Maintains organization's safety/security and reputation by complying with legal requirements (e.g., sexual harassment training, Connecticut State Security Guard License, CPR and First Aid)
- Flexible schedules needed for night events
- High School diploma required; Associate degree preferred in Criminal Justice, Police Science, or Security Management
- Minimum 1-year of experience
- State of Connecticut Security Guard License and bi-lingual a plus
- Able to be stationary for long periods of shift while maintaining focus; able to lift 25lb
- When situation warrants, able to move quickly to address situation, including up and down stairs.
Compensation $20-23 per hour, commensurate with experience.
The Museum offers a comprehensive benefits package which includes: 403b employer contribution; life, medical, dental insurances; commuter benefits; PTO includes vacation, personal, holidays, and sick leave; membership in the Bruce Museum and reciprocal access to fellow institutions; AAM & NEMA memberships
Apply with cover letter and resume to email@example.com with Guard in the subject line; or Fax to (203) 869-0963.
Visitor Services Associate
Schedule: Part-time, holidays, weekends, and some evenings
Compensation: $15 an hour, about 20 hours per week; days and number of hours each week may vary
Department: Audience Engagement
Summary: The Visitor Services Associate position is a frontline staff position. The primary tasks of the Visitor Services Associate are to: welcome guests on weekends to the Museum and sell admission tickets; sell tickets to lectures, events, other programming; check in adult and student groups; sell memberships in person and over the phone; and serve as a resource for information about programs and exhibitions. Visitor Services Associates report directly to the Front Desk Manager.
Essential Duties & Responsibilities:
- Deliver extraordinary frontline customer service to Bruce Museum visitors, patrons, and staff
- Welcome visitors as they enter the Museum, assist with way-finding, ticketing, and directions
- Explain and suggest ticket options, in-person and over the phone, in an efficient and friendly manner
- Maintain an accurate cash drawer
- Provide information and recommendations about Bruce Museum exhibitions, programs, and memberships, both in person and over the phone
- Check in groups, modify registration numbers, and take payment if necessary
- Assist with general administrative and clerical work, including filing, mailing, and helping to prepare program materials
- Organizing and stocking informational materials
- Screening and transferring phone calls
- Occasionally attend training sessions outside of normal scheduled hours
- Work closely with other front desk staff as well as security and facilities staff to maintain a clean, safe, and comfortable museum environment for visitors
- Explain local amenities and attractions to visitors, in-person and over the phone
- Perform other duties as needed
- Weekends required
- Excellent communication and conversation skills; the ability to listen to visitors’ needs and interests and make appropriate recommendations in an engaging and friendly way
- A positive and professional attitude while working with the public, Museum members, and VIPs in an educational and entertainment setting
- Ability to learn and implement Visitor Services procedures quickly and efficiently
- Prior frontline sales experience, experience in a museum or cultural institution setting is a plus
- Ability and desire to work in a social environment while still paying attention to detail, accuracy, and individual needs
- Reliable, punctual, and able to work holidays, and some evenings
- Must be able to multitask in a fast-paced environment
- Demonstrated computer literacy and working knowledge of Microsoft Office applications; experience with POS and/or database-driven software, such as Altru, is preferred
- Interest in science and art is required
- Conversational French, Spanish, or Japanese is a plus
- Self-directed, self-motivated, and responsible
- Business casual attire
- High school diploma or GED equivalent required
- Membership in the New England Museum Association
- Membership to American Alliance of Museums
- Reciprocal benefits at many other museums and cultural organizations
- Invitations to Bruce Museum events
Please submit a cover letter and resume to firstname.lastname@example.org. No phone calls please.